We also provide prompts and options to guide users through the setup of any document, including contracts and proposals. Moreover, these provide easy access to centrally managed text elements, slides, charts, tables, etc. Prefigured design solutions guide clients to create professional work with impact, without the need for advanced graphics skills.

Documents are living things. You maybe undergoing a rebrand or simply need to capture a regulatory change. We make it easy to roll out updates to the whole company or just specific clients. Our processes reduce the need for IT involvement dramatically. Furthermore, our clients can easily access any business document created and content assets.

We could make our documents easily available to any user. However, we also provide our clients with a strict level of governance and quality assurance on the document structure and digital assets that are available to you. Finally, updates can be made by traditionally non-IT functions (for example, marketing teams) through our easy-to-use administration platform or by the usual document editing tools (MS Office, Libre Office, Adobe PDF, etc.).

The post How to Achieve Centralized and Stunning Deployment, Better Updates first appeared on Express Document.

Different industries have different document creation needs. However, our document creation solution can be adapted to any enterprise or individual. That is why we invite you to get in touch and ask us how we can improve your document creation process.

With us, you can ensure compliance even further by filtering access to templates and content according to user profiles. Centralized cloud-based content distribution can be organized by different business units and office locations. This means employees will only see and have access to content that’s relevant for them, reducing the risk of incorrect templates and elements being used, and saving users time when searching through the system.

The post Better to Offer Stunning and Professional Quality Assurance first appeared on Express Document.

With simple access to repeatedly used text elements, repetitive tasks are reduced. This is especially useful for employer companies and teams that are ‘document heavy’, such as HR and Legal.

Population of Relevant Information and Data

We ensure that your latest assets are instantly available – for example, education, images, experience and more. Also, we automate the integration of updated data from external sources, such as LinkedIn. This automatically transforms the data into the correct format. For example, a sales rep creating a proposal can pull product information directly from a database. Or when we prepare a customer contract, we capture the beneficiary name, contract price etc. We insert it into the correct part of the relevant document.

The post Think Secure Integration and Outstanding Personalization first appeared on Express Document.

Privacy and data protection are important

A process support program enables organizations to create and edit documents more effectively and efficiently. Think, for example, about how an employment contract is drawn up. On the one hand, an employment contract is quite standard, but on the other hand, it contains sensitive data.

In most cases, people process data in Microsoft Word. Subsequently, we save files on a USB stick. If an employee, having the best of intentions, edits this document at home. Nothing wrong with that, right?

Wrong! Automating processes and then editing documents in Microsoft Word involves inherent risks. Microsoft Word is an open system. We can easily edit a document and then, with one push of a button, send it by e-mail. Imagine if we send that document to the wrong person. What happens then? A data breach occurs, which we have to report to the authorities within 72 hours (according to GDPR-guidelines), with all the relevant consequences.

We understand security
So, how can you automate processes while also keeping these risks minimized? We have the answer. Our solutions allow the creation of documents without the need to process them in Word and to lock simple documents in order to avoid unnecessary risks.

The post Really – Important Confidential Information is not Protected? first appeared on Express Document.

People could store a confidential document on a publicly accessible disk, send an important e-mail to the wrong e-mail address or fail to complete a rush job because that funny colleague was distracting.

All situations that can happen to the best of us. We’re all human beings and wherever we work, we make some mistakes. You learn from mistakes and they keep you sharp. But, imagine if a mistake that seemed small turned out to have big consequences…

In 2014, the Netherlands Court of Audit published a report on administrative errors within the government that had enormous consequences for citizens.

For example, a family moved to another municipality, but the authorities registered this move as emigration, which meant that they stopped all social benefits. In another case, a lady reported her grandmother’s death and the authorities registered herself as deceased due to a small human error.

A criminal who was recently sentenced to a long prison sentence was free again within a short time. The reason? In the system, an employee had entered a prison sentence of six months instead of six years.

In Japan, an even more extreme situation unfolded. A typo cost a company 340 million dollars when an employee offered 610,000 shares for 1 yen instead of the other way around.

Overview

We always ensure that it is clear what to do, from the end user who writes the text to the template builder who makes sure the end user finds it easy to create documents. Clear and minimal screens with straightforward instructions, some of which you can configure yourself, make template management incredibly easy.

We take the boring work out of your hands

Mistakes are more likely when the work is uninteresting. Creating documents by entering a lot of text manually, searching for resources, copying and pasting, checking the corporate identity guidelines for every characteristic – all activities that no one really likes to dedicate time to. So, why not let an expert in identity management take them on? There are much more enjoyable things you could do with that time!

Your first step? Take a look at the different solutions on our website. We can then discuss how your life can become more enjoyable and how to eliminate ‘small’ mistakes.

The post Know the unparalleled errors with massive consequences first appeared on Express Document.

Of all the processes today, the document creation process is one of the most extensive. It touches nearly everything: internal communications, customer relations, sales, legal compliance and much more. From emails and letters (yes there are still lots of those) to reports, budgets, sales presentations, sales proposals, contracts, invoices, regulatory filings. The list of examples is endless.

It’s not just the sheer numbers. Today’s documents are more complex. For starters, they are more visual. The average document has increased significantly in size because of the regular addition of graphics and photos. With so many more companies operating internationally, documents today must often be adapted for local concerns.

Because of increased regulation, the legal language in documents has become more critical. This is a major challenge for any legal document creator. A typographical error repeated across scores of communications can expose an organization to legal repercussions.

Consider some of the real challenges that are faced in everyday document creation:

• The marketing department for a medical device manufacturer creates sales presentations and customer facing emails. For each region around the world, the branding is slightly different. So are the pictures and the compliance language that must be part of every communication.
• An insurance provider that manages communications on sensitive issues to millions of customers. To do that efficiently and effectively, it needs to make sure that the letters adhere to a common look and feel and include the relevant legal disclosures.
• An engineering firm that regularly bids on complex projects needs to ensure that the timelines and job estimates it puts in proposals reflect the most up-to-date and accurate data – without requiring skilled engineering personnel to spend time checking and formatting the information.

Accomplishing these and other tasks requires a well thought out document creation process. That’s a relatively new idea for most organizations. After all, it wasn’t that long ago when most documents were handwritten or produced on a typewriter. Or creating a brochure or a marketing presentation required the use of specialized graphics programs. With so many documents, and so few tools for getting it done, the idea of document creation automation seemed impossible.

Today, applications such as Microsoft Word, PowerPoint, Apple Pages or Google Docs make it easy for anyone to create professional looking documents.

But technology introduced a new set of problems for the document creation process:

• While it was easier to create a document, it was also far easier for employees to spend far too much time trying to get the format right. In the 1980s, the CEO of Sun Microsystems, a Silicon Valley company, issued a ban on PowerPoint for that very reason.
• Brand consistency can suffer—documents produced by two different departments can now have a highly professional look but appear so completely different that you might not know that they are from the same company.
• Many companies try to exert top down control over the document creation process, implementing systems managed by the IT department. This creates consistency, but at the cost of responsiveness and resources: it could take an already over-burdened IT department days or weeks to make required updates, holding up a sales effort or another critical process.

We take the process beyond static templates, delivering interactive document creation.

The post Actually Focus on the Stunning Document Creation Process first appeared on Express Document.

Now, let me explain to you a little bit about the ISO translation standard. ISO 17100 is the first international standard for translation services requirements. It defines a set of best practices.

Even though it is not the only set of best practices for translation, it is the most important one. It is the first international standard for translation services requirements, being created in May 2015. Also, it defines the best practices for managing translation services for companies, clients and the community in general.

Do not get ‘Lost in Translation’. In order to work smoothly between different languages there is a need for having a firm grip on the process in every step of the way.

In order to certify for the ISO 17100 standard, a provider must ensure its customers they have a process in place to provide high quality translation services. Also, bear in mind that not many companies can acquire this certification’s various service requirements.

ISO standards require language providers to have a multi-step quality control process geared towards providing an objectively error-free translation.

Set expectations right from the get go. Ask your language service company to send you a written agreement describing the process and deliverables. If they can’t provide one, or have to create one, the odds are that they don’t have a quality process in place.

The ISO 17100 standards suggest this process:

1. Translation, by qualified native translators on the target language.
2. Revision, by a second pair of eyes who compares the source and target text and checks for errors and any other issues.
3. Subject Matter Review, to ensure that the translation output is appropriate for the agreed purpose and domain.
4. Post DTP proofreading, if the translation required formatting.
5. Final verification, the last check before delivery of a final version to the client.

ISO 17100 is about having a quality process that will reduce errors as much as possible keeping in mind client needs and expectations at the center. Choosing a language service provider that has ISO 17100 certification will ensure this.

The post 5 Reasons Not to Trap Your (Translation) Opportunities first appeared on Express Document.

Due to the surge of the Internet, the global translation market has developed immensely in the past ten years. Recently, a significant number of companies enter foreign markets. This means that businesses that never encountered foreign languages before are suddenly in great need of quality translation services. These businesses range from technical unicorns, law firms, banks, and any given small to large-sized companies.

When a company is new to the foreign marketplace, and never dealt with translations before, they usually select a translation company that doesn’t produce translations of the same calibre as professional, official translation companies. If they select one lacking the proper standards for quality translation, it is likely that they will run into major problems. Hence, quality translation standards exist. Further, a business can rest easy when using an official translation company equipped with industry standards as they will be receiving quality translation.

What Does ‘Quality Translation’ Mean?

Many companies also wonder what a quality translation truly entails. Basically, translation quality has three characteristics (on top of having industry standards). The translation should be:

• Repeatable (two evaluations of the same sample produce similar results);
• Reproducible (different assessors should come to a similar evaluation for the same translation);
• Objective (free of subjective bias).

The main objective of a translation company is to produce the highest possible quality translation or localization. However, quality means executing industry standards and ensuring that the customer is 100% satisfied with the translation product. At Express Translation Company, we offer our 100% satisfaction guaranteed for all of our translations. Our lifetime warranty ensures quality translation because that’s what our clients’ projects demand, so that’s what they deserve.

Types of Standards in Translation Services

As quality translation becomes more of an interest to businesses entering the foreign market, industry standards developed for translation services. These include:

• The German DIN 2345: This covers translation services, procedures, and contracts for supplying the services. This is one of the most complete standards.
• The Italian UNI 10574: Establishes the service requirements, activities and processes in translation companies.
• The Austrian Önorm D 1200: Involves standards for translation and interpreting services and the requirements for offering these services.
• The Austrain Önorm D 1201: Covers translation and interpreting services in accordance with the contracts that cover these services.
• The international ISO 12616: Manages terminology that pertains to translation. This standard gathers and registers terminology data to aid in translation.
• ASTM F2575-06: Provides a platform for customers and translation companies to agree on the exact requirements of a translation project. This standard declares parameters that should be considered before starting a translation project.
• EN 15038: Defines basic requirements for translation companies, unifies the terminology used in the translation industry, and creates a platform for the interaction between customers and translation companies (in regards to rights and obligations).

The post The Never Seen Highest Secure Industry Standards in Translation first appeared on Express Document.